PTA EB Officer Descriptions and Responsibilities

PTA Mandatory Core Officers (These 3 offices must be filled in order to be a functioning PTA):

 

President or Co-Presidents:
The President or Co-Presidents shall preside at all meetings of the PTA and shall be an ex-officio member of all committees except the nominating committee. The President or Co-Presidents shall provide leadership for its members. The President or Co-Presidents shall appoint chairpersons of PTA committees with the approval of the Executive Board. The President or Co-Presidents shall delegate responsibilities to other PTA members and shall encourage meaningful participation in all parent activities. The President or designated Co-President shall attend all regular meetings of the District Presidents Council and shall also be a core member of the SLT*. The President or Co-Presidents shall assist with the June transfer of records to the incoming PTA Executive Board.

 

Treasurer or Co-Treasurers:
The Treasurer or Co-Treasurers shall be responsible for all financial affairs and funds of the PTA. The Treasurer or Co-Treasurers shall also be responsible for maintaining an updated record of all income and expenditures on school premises. The Treasurer or Co-Treasurers shall adhere to and implement all financial procedures established by the PTA. The Treasurer or Co-Treasurers shall be prepared to present and provide copies of financial reports at all PTA meetings. The Treasurer or Co-Treasurers shall also prepare and provide the January 31 interim and June annual financial accounting reports. He/she shall make available all books and financial records for members upon request and for audit. The Treasurer or Co-Treasurers shall prepare all financial records and assist with the June transfer of all PTA records to the incoming Executive Board.

  

Secretary or Co-Secretaries:
The Secretary or Co-Secretaries shall maintain the official record (minutes) of the proceedings and actions of all PTA meetings. The responsibilities include the preparation of notices, agendas, sign in sheets and materials distributed. The Secretary or Co-Secretaries shall prepare and read the minutes of each PTA meeting and shall make copies of the minutes available upon request. He/she shall maintain custody of the PTA records on school premises. The Secretary or Co-Secretaries shall sign and incorporate all amendments into the bylaws and shall ensure that signed copies of the PTA bylaws with the latest amendments are on file in the principals office. The Secretary or Co-Secretaries shall be responsible for reviewing, maintaining, and responding to all correspondence addressed to the PTA. The Secretary or Co-Secretaries shall assist with the June transfer of all PTA records to the incoming Board.

 

Additional PTA Officers:

 

First Vice-President or Co-First Vice-Presidents:
The First Vice-President or Co-First Vice-Presidents shall assist the President or Co-Presidents and shall assume the Presidents or Co-Presidents duties in his/her or their absence or at the Presidents or Co-Presidents request. The First Vice President or Co-First Vice Presidents shall assist with the June transfer of records to the incoming PTA Executive Board.

Second Vice-President or Co-Second Vice-Presidents:
The Second Vice-President or Co- Second Vice-Presidents shall assist the President or Co-Presidents and shall assume the Presidents or Co-Presidents duties in his/her or their absence or at the Presidents or Co-Presidents request. The Second Vice-President or Co- Second Vice-Presidents shall assist with the June transfer of records to the incoming PTA Executive Board.

 

The PTA Executive Board generally meets on the first Tuesday of the month from 8:20 to 9:20 AM.

 

The SLT generally meets on the second Wednesday of each month from 3:45-4:45 PM.

 

 *Please see PTA Bylaws for description of District Presidents Council and SLT responsibilities.